What are the advantages of Scedule?

Scedule is simple appointment coordination without the annoying back and forth of e-mails or telephone calls. However, your calendar will not be published. Instead, Scedule determines suitable and meaningful appointment proposals for you, your colleagues and business partners. In addition, Scedule books meeting rooms and organises other resources necessary for your appointments. Instead, you can focus entirely on your work and the content of your appointments.

How does Scedule work?

Scedule is first of all an app that determines your availability from all your calendars and personal preferences. In order to schedule an appointment, Scedule then compares the availability of all participants that are using Scedule. The Scedule algorithm determines appropriate date proposals, taking into account the utilization, lead times, priorities, time zones, but also the local availability of the participants. As the organizer, you only simply have to choose the best proposal and send the invitation.

For the integration of contacts that do not use Scedule, just select up to 6 date proposals. Scedule then starts the smartPoll – an interactive survey.

Final meeting invitations are always synchronized with your preferred calendar, which then sends it to your invitees. Thus Scedule is not a calendar app, but an extension of it providing the essential function of simple meeting coordination.

Scedule can also organise resources needed for your meetings. As a company, you can integrate your Office 365. In the course of scheduling a meeting, Scedule will then also consider and book the conference rooms managed within. Scedule also interacts with Skype for Business to request and provide dial in data. The integration of further systems (visitor management, parking space booking, catering,…) is possible on request.

What distinguishes Scedule from X.ai, Calendly or similar tools?
  • Your calendar is not published: Instead, Scedule determines your availability from all calendars you synchronize with your smartphone and keeps it in trust (smartMatching).
  • Your e-mails are not scanned: Instead, Scedule uses artificial intelligence to generate meaningful appointment proposals from availability data (smartSceduling).
  • Scedule is not limited to 1:1 appointments: Instead, the availability of an unlimited number of participants is taken into account, regardless of whether they use Scedule themselves or not (smartPoll).
  • Scedule not only finds the appointment: instead, Scedule also organizes the resources you need for the appointment (room, dial-in data,…).

Scedule was specifically developed for use in companies. Data protection, privacy protection and integration into the existing process and IT landscape were our focus. In addition to scheduling a meeting, Scedule also digitizes its organization. The silo landscape of incompatible groupware is connected, individual workflows are automated, and professional appointment management is made possible.

Do I no longer need a calendar app?

Sure you do. Scedule is not a calendar app and does not claim to replace it. With your calendar app and your used digital calendars (Office 365, Apple iCloud, Google Calendar, Outlook.com,…) you can still manage your appointments. Scedule complements these in their functionality by the essential possibility of arranging and organising appointments. Scedule works seamlessly with any digital calendar.

Does Scedule publish or share my calendars?

No. Scedule determines your availability from all your calendars and personal preferences. Scedule then reconciles the availability of all participants of an appointment within the framework of appointment coordination. Date proposals are generated from this. Only a selection of these proposals is presented to an organiser when an appointment is requested.

What data does Scedule store about me?

According to your registration we save your name as well as your e-mail address. To use the service, Scedule needs access to the contact and calendar data on your smartphone.

From your contacts we only read their e-mail addresses. However, these are converted into an anonymized hash value in the app, which is transferred to the server and cannot be converted back into an e-mail address there either. We only need this hash value to identify mutual contacts.

From the calendar dates only the start and end time as well as the location of your appointments are transferred to our servers. From this we determine the free times in between and your probable place of residence. This anonymized data is required to determine suitable date proposals for you and your business partners. Suggestions that fit into your business and personal plans.

Where is my data? How secure is my data?

Scedule’s data is located in the Open Telekom Cloud in Germany. They are maintained there in accordance with the applicable data protection laws in Germany and the EU. In addition to this secure storage, we would like to point out that Scedule only requests, encrypts and transmits the data that is essential for making an appointment. Details on our premises in dealing with your data can be found in our privacy policy.

What does Scedule do with my contacts? Are you inviting them to Scedule without asking?

Nein. Wir missbrauchen Ihre Kontakte keinesfalls für Werbemaßnahmen! Den Zugriff auf die Kontakte in Ihrem Adressbuch benötigen wir, um Sie bestmöglich bei der Terminplanung zu unterstützen.

First, it allows you to easily select those contacts that should participate in your meeting. Scedule therefore lists all contacts from your address book for which there is an e-mail address.

From this e-mail address, the app also generates an encrypted hash value that is transmitted to our server. This hash value can not be converted back into an e-mail address by the server and is only used for control purposes. We identify which of your contacts also have your e-mail address in their address books. Because in the context of a 1:1 appointment the availability of organizer and participants are only compared if both know each other. This ensures that unknown contacts do not receive any information about your basic availability.

As part of a smartPoll, the app also transfers the e-mail addresses of the selected participants in order to be able to send the survey you requested. After completion of the survey these data will be deleted from our server.

How much does it cost?

Scedule – with its core functions smartMatching, smartSceduling and smartPoll – is available for free download in the App and Playstore. So everyone can organize meaningful appointments.
We offer more functionality for professional use throughout the entire company, in particular the booking of meeting rooms but also an appointment survey in the look & feel of your company brand, in a user-based license model.

Why does Scedule need to access my contacts?

First, it allows you to easily select those contacts that should participate in your meeting. Scedule therefore lists all contacts from your address book for which there is an e-mail address.

From this e-mail address, the app also generates an encrypted hash value that is transmitted to our server. This hash value can not be converted back into an e-mail address by the server and is only used for control purposes. We identify which of your contacts also have your e-mail address in their address books. Because in the context of a 1:1 appointment the availability of organizer and participants are only compared if both know each other. This ensures that unknown contacts do not receive any information about your basic availability.

As part of a smartPoll, the app also transfers the e-mail addresses of the selected participants in order to be able to send the survey you requested. After completion of the survey these data will be deleted from our server.

Why can’t I see all my contacts in the contact list?

All contacts whose e-mail address you have saved in your address book are displayed. In addition, you can enter the e-mail address of the person to be invited directly in the search field and add it to the invitation using the plus symbol.

How can I integrate and invite contacts who do not use Scedule?

You can invite any contact by entering their e-mail address. Just as you know it from your calendar.

In the case of a direct appointment invitation, each participant will be invited via your standard calendar via e-mail address. The availability of Scedule users will of course be taken into account by Scedule.

If you also want to consider the availability and preferences of non-users, then simply start a survey (smartPoll) by selecting 2-6 dates instead of just one. All participants will then receive an invitation (non-users via e-mail, Scedule users via Scedule) to an interactive survey before you as the organizer can decide on a final date.

Why does Scedule need to access my calendar?

By your permission Scedule can identify your free times to quickly scedule appointments that fit into your plans. However, only the start and end time as well as the location of your appointments are transmitted to our servers. From this we determine the free times in between, as well as your probable place of residence. This anonymized data is required to determine suitable date proposals for you and your business partners. Suggestions that fit into your business and personal plans.

The transferred data only affects the period of the next 180 days, and only the calendars that you proactively select as relevant in the settings of the Scedule app. Scedule has no insight into the content of your calendars, i.e. the topics of individual appointments or their participants.

Which calendars are supported?

Scedule supports all calendars that you synchronize with your smartphone. So of course you can still use your Google Calendar, Apple’s iCloud or Microsoft Office 365, and Scedule will take your availability from all these calendars into account – private and business. Scedule will then automatically transfer the new appointment to your default calendar, which you can use as usual. Scedule does not aim to replace your calendar or calendar app, but to extend it by the essential possibility of an easy appointment arrangement and organization.

Does Scedule consider my private appointments?

Yes. Scedule derives your availability from all calendars that you synchronize with your smartphone and activate in the settings of Scedule as “relevant calendars”. If you have also released your private calendar for Scedule, these dates will also be considered. Of course, nobody can see your personal appointments.

Which factors does Scedule take into account when comparing availabilities?

Any personal preferences and conditions to find the perfect date for you, just like your personal assistance. First, the free times from the released calendars of all participants are compared with each other. Here Scedule already considers business and private appointments, as all calendars that are synchronized with the smartphone can be considered. Furthermore, personal preferences from the user’s settings are reflected: Working hours, the maximum desired workload with appointments, or the exclusive virtual availability in the home office. The Scedule algorithm then takes other criteria into account, such as the time zones of the participants. More details remain our secret, because the algorithm is ultimately the heart of Scedule 😉

How often does Scedule synchronize my contact and calendar data?

In particular, your calendar dates can change every minute if you create or delete appointments or accept invitations. Scedule does not only synchronize when you restart the app, or when you activate it again from the background. It also detects when data in the address book or calendar changes and responds immediately.

This also means that you should run the Scedule app in the background. Because if, for example, you do not start the app for days, your availability data on our servers will be outdated. If your business partners then invite you to appointments using Scedule, the date proposals may no longer all fit into your current planning.

Does Scedule consider different time zones of the participants?

Yes. Scedule not only checks the time zone of the location you have chosen for an appointment, but also the time zones of the participants. This determines which time zone is relevant for the date proposals.

If you have excluded the option for virtual participation in a request, the time zone of the location applies. If you have not added a location to the request or selected the option for virtual participation, Scedule checks the time zones of the participants. If these are in different time zones, appointment proposals are generated that enable everyone to participate. The suggestions may then lie outside your defined working hours, but definitely not at individual participants’ bedtime.

How many participants can I invite to appointments using Scedule?

Basically any number. Scedule does not limit this. Naturally, however, it is to be expected that the more participants are to be considered, the fewer common time windows will exist. Scedule considers the period of the coming 180 days, however a too late date does not always meet your expectations.

Scedule does not take into account the availability of the people I have invited. Why?

So that Scedule can consider the availability of persons within the framework of smartSceduling, they must of course use Scedule themselves. To coordinate appointments with contacts that do not use Scedule, we have therefore developed smartPoll.

However, if your contact uses Scedule and its availability is still not taken into account, neither of you are mutual contacts. Because in the context of the agreement of 1:1 appointments, Scedule compares the availability of the participants only if these stored themselves mutually in their address book. Therefore, please make sure that you both have saved your respective e-mail addresses.

One of my contacts is definitely using Scedule, but the proposed dates don’t fit.

Scedule always matches the availability of all Scedule users for group appointments. Because if the availability of several participants is superimposed, it is impossible to draw conclusions about the plans of the individual. However, if the request is about a 1:1 meeting, the availability is only checked if the organizer and participants know each other. This is recognized depending on the mutual email addresses in the address book in order to protect the privacy of the individual from the insight of strangers into the basic availability.

You can tell if a contact of yours is using Scedule by the small Scedule icon next to his name in the contact list. If this is purple, then your contact uses Scedule, but has not saved your email address. He is therefore not a mutual contact. If you are both contacts, the Scedule icon is blue.

If Scedule knows the locations of my appointments, why are they not considered?

It makes little sense to suggest an appointment in Munich if the participant is in Berlin on the same day. However, it is true that in this version Scedule reads the locations of the appointments from the calendars, but does not yet take them into account.

There are practical reasons for this: On average, calendars are maintained very inadequately with structured location information. In most cases, terms such as “in my office”, “conference room 300”, or even telephone numbers appear in the location field of an event. Only a few calendar applications allow the entry of structured location data, for example through integration with Google Places.

We have therefore decided to support our users in adding this structured location information to their appointments. Therefore we have integrated an interface to Google Places, but also the conference rooms available via Office 365 are entered with their address data in an appointment. Even more: Scedule also checks the time zone of a registered location and compares it with the time zone of the appointment.

Why are some some free times from my calendar missing in the dates suggested?

Even if Scedule should only consider your own availability, it will not show you all free times in your calendar. There is a good reason for this. The Scedule algorithm is designed to identify meaningful appointment proposals. To this end, it takes into account many parameters, some of which we will reveal. Among other things, however, this includes your workload during the day. Since you can define an upper limit for this in the settings, some date proposals fall out.

You can control the sensitivity of the algorithm using the priority switch above the default dates.

What is the purpose of the “relevant times” setting?

This setting ensures that you are only invited to appointments at suitable times or, as the organizer, receive the appropriate appointment proposals for you. Define your working times and the maximum desired workload of appointments within them. The Home Office option also allows you to be invited only to virtual appointments on certain days. This keeps you in control of your working day!

What influence does the change in “priority” have on the proposed dates?

Each meeting has a different urgency. If you therefore change the priority of your appointment request, Scedule provides different date proposals. Depending on the priority, the Scedule algorithm evaluates your availability and preferences differently. An example of this is your maximum desired workload with appointments, which is exhausted in case of urgent appointments.

If my calendar is not fully maintained, the proposed dates are inaccurate, right?

In principle, that is correct. The better you maintain your calendar, the better you prevent Scedule from making suggestions that conflict with your plans. However, since we are aware that many obligations are not always entered immediately into your calendar, we have developed the calendar view. Next to each appointment suggestion you will see a small calendar icon. Tap on it and Scedule displays the proposal in the context of the planned day. A glance at the day quickly makes the undocumented commitments present again.

Translated with www.DeepL.com/Translator

How will the finale date be entered in my calendar?

Scedule interacts directly with your calendar. Once you have decided on an appointment proposal and sent the invitation, Scedule synchronizes this appointment with all metadata to your calendar. Your calendar will then send the invitation to all participants. Scedule usually syncs with your default calendar. You can change this in the system settings of your smartphone.

If you have also selected a room using smartBooking, Scedule synchronizes to the Office 365 calendar in which this room is managed.

How can I cancel, move or update an appointment?

You can manage your appointments in your familiar calendar as usual. Scedule does not aim to replace it, but will extend your used calendar exclusively by a simple functionality to schedule and organize meetings.

What are the advantages of smartPoll over direct invitation?

Of course we would like everyone to use Scedule. But we are still working on that.

In the meantime, you can help us by simply using smartPoll. Because it is especially planned for the case that the participants of an appointment do not use Scedule yet. For example, you want to schedule an appointment with two internal colleagues and three external business partners. The colleagues in your company are using Scedule. The proposed dates therefore already take their availability into account. We have developed smartPoll so that you can now also include your business partners in the reconciliation process. All participants receive an invitation (your colleagues via push notification and the business partners as e-mail) to an interactive survey before you as the organizer can decide on a final date.

Of course your business partners can download the free Scedule App in the App- or Playstore. You won’t need a survey for your next appointment, and we’ll get a little closer to our goal.

How do I start a smartPoll?

Simply select not only an date from the suggestions, but between 2 and 6. Scedule will then automatically generate a survey instead of a direct appointment invitation. Instead of synchronizing an appointment with your calendar, the survey is carried out first. Participants who do not use Scedule will receive an e-mail and can select the dates that are suitable for them. Scedule users can answer directly in the app. In the “Poll” area, you as the organizer can view the status of the responses at any time and create an appointment invitation from it.

How many of the proposed dates should I select?

This depends on whether the participants of your appointment use Scedule or not. If these use Scedule, then the proposals already take their availability into account. The probability that a date will not fit is therefore low. Two to three date proposals should suffice in such a case.

However, if some of the participants do not use Scedule, it is advisable to send up to six appointment proposals.

How do I know if my participants are using Scedule?

You can tell if a contact of yours is using Scedule by the small Scedule icon next to his name in the contact list. If this is purple, then your contact uses Scedule, but has not saved your email address. He is therefore not a mutual contact. If you are both contacts, the Scedule icon is blue.

How long does a smartPoll take?

The duration of a smartPoll naturally depends on the response time of the participants. If they use Scedule themselves, they will be immediately informed about the receipt of a new survey with a push notification. The answer can then be expected in a short term. If a participant does not use Scedule, he will be informed immediately by e-mail about the survey, but the response time also depends on how regularly he checks his e-mails. In a project team it is therefore recommended that all participants download the Scedule App and install it on their smartphone.

Scedule itself keeps the survey open indefinitely until it is proactively completed by the organizer of the appointment.

What does the invitation that my participants will receive look like?

Participants who use Scedule themselves will receive a push notification and can view the invitation in the form in which you see it in the app.

Participants who do not use Scedule will receive an e-mail invitation with a link that leads directly to the interactive survey. Simply send your own smartPoll to an e-mail address other than the one you used to register with Scedule. By the way, you can change the look & feel of this e-mail and poll landing page into the corporate design of your company. The smartPoll branding is part of our Business Edition.

How long do I have as a participant to respond to a smartPoll?

Your response time is ultimately decided by the organizer, who can terminate the smartPoll at any time. We therefore recommend that you select the dates you require as quickly as possible so that you can be included in the scheduling process. The earlier you answer, the sooner the organizer can decide on an appointment.

Are the date proposals reserved in my calendar during a smartPoll?

Yes. In a smartPoll, the preferred date proposals sent for approval are automatically saved in your calendar before the final date is entered. The same happens on the side of the participants if they use Scedule. The date proposals that they select as available are reserved in their calendars. This is the only way to ensure that the optional dates are still available at the end of the survey process. So you don’t have to worry about double appointments.

Once you as the organizer have determined the final date, it will remain in your calendar, while the other date options are automatically removed from your calendar – and the calendars of the participants.

Where can I as an organizer see the result of a smartPoll?

In the main menu under Poll you can check the current status of your survey at any time and manage it. There you see a list of the date proposals that you have sent for selection. Next to each date there is the current status of Confirmations, Confirmations for virtual participation, Cancellations, or how many responses are still outstanding. If you tap on this screen, you will see the answers for each individual participant.

Can I, as the organizer, decide on the final date?

Of course you do. The choice of the final date is entirely up to you! No matter if all invited people have already answered your survey or if they still have to respond. You can choose and set an appointment at any time or even cancel the survey without it. You can also choose dates on which some participants have disconfirmed, even if this does not necessarily correspond to the objective of the survey. Therefore, they will be invited as optional participants to the event.

Why are the functions “Book a room” and “Book a desk” not available for me?

You can book rooms and desks as soon as you have linked your company’s room booking system with Scedule. If you use Office 365, you can integrate your rooms (resource mailboxes) by purchasing the business package. Of course you can also link other systems with Scedule, please contact us and we will clarify suitable integration possibilities for your company!

How does smartBooking work?

The connection of your Office 365 instance to the Scedule API is part of our Business Edition. From then on, your employees can access your company’s meeting rooms (resource mailboxes) using the Scedule App. Scedule checks the availability, the capacity of the room with regard to the number of participants in an appointment, as well as booking the room including entering the correct address and room name in the appointment in the calendar. The administration of your rooms remains as usual in Office 365, since Scedule takes all relevant data directly from it and makes bookings directly there.

What about our existing room booking system?

You do not manage your meeting rooms in Office 365 or MS Exchange, but use a proprietary system? No problem. Scedule offers open interfaces and we are not limited to individual systems. Just contact us and we will find a solution.

Why doesn’t Scedule list all my appointments under the tab “smartBooking”?

If you press “Book a room” in Scedule, you will see all appointments from your Office 365 calendar for which you are the organizer under the tab “smartBooking”. First, Scedule only displays appointments from your Office 365 calendar, not appointments from other calendars that you may synchronize with your phone. Because the room booking is done in the same way as in Outlook. Scedule adds the e-mail address of the resource mailbox to the appointment. Because Office 365 only accepts resource bookings from one account of the associated Office 365 instance, you can only add a room to appointments from this calendar. And you can only change appointments for which you are the organizer.

By the way, Scedule can also interact with multiple Office 365 instances. Just contact us if, for example, you want to connect different groupware systems at the individual locations of your company.

Can I also add a room to a series appointment?

Scedule also shows you serial appointments and you can book a room accordingly. However, this booking only refers to the selected date of the entire series. But, we are working on the possibility of booking rooms for all dates of a series.

Can I also book “only” one room?

Of course, you can book a room directly for immediate use or in advance for a certain period of time without an existing calendar entry by entering necessary information such as the number of persons and the expected duration. Just have a look under the tab “Set time” in the section “Book room”.

This function is especially made for the case that you want to sit together with colleagues on an important topic at short notice and want to know quickly which of the conference rooms is currently available.

Does Scedule inform participants when a room is added to an appointment?

This is done by the calendar used by you and your participants. Scedule synchronizes the appointment as usual with your calendar, which in turn sends out the invitations. Participants are notified of a new location and can take the room name and address from the appointment.

How does booking rooms differ from booking Shared Desks?

Scedule can also be used to book workstations flexibly. Functionally a Shared Desk in Scedule is nothing more than a room with the capacity for only one person. Therefore, you also use your Office 365 to manage Shared Desks, and Scedule recognizes the different capacities and makes them available in the “Book a Desk” area.

Does the room booking also work when arranging a new meeting?

Of course you do. This is even one of the core functions of Scedule. If you are organizing a new appointment with Scedule and your meeting rooms are integrated as part of the Business Edition, Scedule offers you these rooms as a location.

If you use smartSceduling for finding an appropriate time, you can select an entire site or one or more specific rooms at a site. Scedule then takes all selected rooms into account searches not only for a date when all participants are available, but also on which at least one of the selected rooms is available.

If you schedule an appointment for a defined time, Scedule automatically only displays the rooms that are available at this time but also offer sufficient capacity for the number of participants of the appointment.

How does the room booking work in the context of a smartPoll?

If you plan an appointment with the help of smartPoll and also need a conference room for the appointment, please indicate the location or the desired room in the poll. Scedule then also considers the availability of rooms for the date search.

For the smartPoll period, Scedule reserves a room for each of the selected dates and deletes the superfluous room reservations as soon as the final date is set.

What are the advantages of Scedule for my employees?

Employees are spared the long and annoying back and forth of making appointments. This creates freedom for the actual work. As participants of meetings, they are only invited to appointments at times that make sense to them. Scedule is like a personal assistance for each individual. It takes into account individual preferences as well as business priorities better than calendar sharing in Outlook could ever do. Furthermore, the protection of your data and plans is guaranteed.

Employees can also book all relevant resources automatically as part of the scheduling process. These include the resources managed in Office 365 and a virtual conference at Skype for Business. But company-specific services can also be integrated (visitor management, catering, parking reservation,…). The overall appointment organisation gets more efficient.

What are the advantages of Scedule for my company?

One employee spends about 5 hours per week on the coordination of appointments alone. Scedule makes this process more efficient, saves time and therefore money. Simple scheduling also increases employee satisfaction, as it enables to focus on the actual task. This increases the productivity of the entire company.

The integrated organization of relevant resources addresses the demands on an agile working environment. Project-driven organizations require flexible booking of conference rooms as well as networking of previously incompatible systems. Scedule enables this integration of distributed silo structures across organizational boundaries. Or how do you book two meeting rooms with video conferencing system at the same time at two locations of your company if both are managed in separate MS Exchange instances?

Finally, Scedule smartPoll offers the professional coordination of appointments with business partners in the look & feel of your company brand. Appointment proposals, which are suitable for colleagues, are created fully automatically and serve as the basis for an interactive survey.

Do you have a Shared Desk infrastructure or are you planning to introduce flexible workstations? Then you should not think about another separate system to book them, but about Scedule. It extends Office 365 with the essential functions to book workstations flexibly, find a colleague’s current seat or book a seat near the agile project team.

How can I introduce Scedule in my company?

We accompany you from the initial consultation through the complete integration into your existing IT landscape to successful communication towards your staff. Please contact us at: info@scedule.com

However, you can start in advance with our free trial version to get an insight into the advantages and functions of Scedule.

Can my business partners download and use Scedule for free?

Yes, in the App- or Playstore partners or customers can download Scedule for free. Not only the availability of your employees but also those of external business partners will then directly be included in the scheduling process. The license costs are mainly related to the integration of Scedule into your Office 365 and thus access to the resources managed in it. Since business partners do not need this access, they can use the free Individual Edition.

How much does Scedule cost my company?

The use of Scedule in the company requires a minor integration of your Office 365 into the Scedule backend. On your side you should calculate about 1 hour of work of an IT administrator. We charge a low one-time setup fee.
After that we only charge licenses for the number of users in your company. These start at 1.00 € per user per month. Details can be found here.

For companies with 5,000 or more employees, or if you need an individual solution from Scedule in your company, we will be happy to make you an individual offer.

Do I need the Business or Enterprise plan?

In principle, our Business Plan addresses small and medium-sized companies with up to 5,000 employees. It is also designed to interface with one Office 365 instance and Skype for Business. So if you have more employees or use a different groupware or conferencing solution in your company, please contact us for an individual enterprise offer. This also applies to companies that want to use several groupware instances or integrate other services (visitor management, catering, parking reservation).

How does the integration of Skype for Business work?

If the organizer selects the option “enable virtual participation“, two functions are activated. First, the Skype API provides a URL to virtually dial into an appointment. Scedule can easily add it to an appointment and the organizer does not have to search for the access data. The backend connection to Skype for Business is required, which is why the option is currently only available in the Business Edition.

Furthermore, different time zones of the participants are taken into account. Because if the organizer wants to enable virtual participation, every participant should be able to do so within his or her day window.

Which conference tools besides Skype for Business are supported?

Currently Scedule supports only Skype for Business in the Business Edition. Within the framework of customer-specific enterprise solutions, however, we also enable the connection of other systems (Cisco WebEx, GoToMeeting,…). Accordingly, we are working on expanding our product and business offering in the future.

Can I send the smartPoll in the look & feel of my company?

Of course you can. The adaptation of the smartPoll to your corporate design in terms of company logo and colour is included in the Business Edition. E-mails sent for the invitation and the landing page of the interactive survey itself will then appear in your corporate design for your business partners.

What does the integration of catering and visitor management mean?

We like to cite both as examples of the inefficiency with which meeting-relevant services are organised in companies today. Very often the good old e-mail is necessary to inform the reception about expected guests, to order the catering for an appointment or to reserve parking spaces for guests. In the end, this means that the organizer of an appointment has to initiate everything individually. This is time-consuming, is quickly forgotten, and is certainly not flexible with regard to the agility of appointments. We want to automate these manual processes with Scedule.

Therefore, we offer companies with our Enterprise Edition to specifically integrate the services they use individually. This makes the entire organizational process even more effective and simple, while adapting it directly to your company. Scedule is prepared for this, not only because its REST API offers an open and compatible interface, but because Scedule, like the organizer of an appointment, knows what is needed where and when.

Does Scedule support our Mobile Device Management?

Yes, the Enterprise Plan of course supports leading MDM / EMM systems for the distribution and administration of the mobile Scedule App in your company.

Where can I indicate that I am only virtually available?

Simply tap twice on the appointment proposal of a smartPoll and the organiser will know that you will only be available virtually on this date. In the Business Edition, Scedule even automatically adds a Skype for Business URL to the final meeting invitation.

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